Monitoring and evaluation
Monitoring funding arrangements helps funders to reduce risk.
Monitoring – Advice from Treasury
Treasury advises government agencies that they need to establish good information sources and be focused on results when monitoring funding arrangements with NGOs.
Good practice monitoring - Advice from the Auditor-General
Ongoing monitoring gives the funder and the funded organisation confidence that the terms of the contract will be met. The process protects all partners by alerting them to any problems early on.
Advice in this section draws on a recent series of reports prepared by the Auditor-General.
Monitoring and successful relationships case study: Ministry for Culture and Heritage
Healthy funding relationships are essential to successful monitoring. The Ministry for Culture and Heritage is committed to having clear expectations and maintaining good relationships with the national cultural organisations it funds.
Measuring performance
Community organisations and funders need to know that resources are being well used. Government agencies need to know they are paying a fair price for what they are purchasing.
The Ministry of Social Development measures the performance of the NGOs it contracts with. Information gathered should be useful to all parties and contribute directly to improved performance.
Reviewing the funding process
Regular review of funding processes ensures good funding practices are being followed and ensures that they are consistent with good practice guidelines.
Evaluating project progress
Project evaluation needs to be factored into all projects at the start. It is an ongoing process that feeds back into project design and implementation. For larger projects, formal reviews are commonly undertaken mid-term, end of project, and post-project.
