Code 3: Transparency
Fairness in selection
Criterion 3.1
Where there are potentially multiple applicants or providers of a service or multiple participants, the selection processes used will be fair and transparent.
Indicators required to achieve this include:
3.1.1 The selection process used is proportional to the funding agreement, arrangement, or amount of funding being offered.
3.1.2 The objectives of the funding or service being offered are clearly stated.
3.1.3 Precise information is provided on the:
(a) Eligibility and selection criteria; and
(b) Stages in the selection process and the time frame for each stage.
3.1.4 The selection process is managed according to the published time frames.
3.1.5 Organisations responding to a funding selection process provide submissions or proposals in the manner requested and reflecting the selection criteria outlined in the selection documentation.
3.1.6 Reasons for selection, non-selection and the level of support will be documented and available.
Use plain English
Criterion 3.2
The funding agreement will be written to be relevant, clear, and readily understood.
Indicators required to achieve this include:
3.2.1 The use of plain English, and minimising or eliminating the use of jargon in the funding agreement.
3.2.2 The expectations of both parties are explained and opportunities provided for feedback and discussion. Where expectations potentially impact on the way in which the services will be delivered, these expectations be reasonable, costed, and evidence based.
3.2.3 The funding agreement recognises the importance of intellectual property rights, where applicable and provides a clear understanding of the approach being applied.
3.2.4 The funding agreement states whether the funding is:
(a) A grant or contribution towards an activity or asset;
(b) Global funding;
(c) General operating support;
(d) For the purchase of a service;
(e) A fee for service;
(f) An incremental increase to acknowledge increased costs; or
(g) For some other specified purpose.
3.2.5 Where ongoing need is identified and an ongoing relationship with the non-profit organisation expected, then multi-year (3 years) funding should be the norm.
Clarify use of data
Criterion 3.3
The purpose for, and use of, all data collection and reporting information will be clearly expressed.
Indicators required to achieve this include:
3.3.1 The purpose of each substantive piece of information to be gathered and reported is defined.
3.3.2 The data collection and reporting information requirements are explained and clearly expressed.
3.3.3 All reporting information collected is analysed within a reasonable time.
3.3.4 Any analysis of information collected is provided back to the reporting organisation in a timely manner.
3.3.5 Information gathering and reporting requirements are proportional to the intended use of the information and the level of funding and risk associated with the funding agreement.
Consult on design and delivery
Criterion 3.4
Consultation to enhance the design, delivery, and development of services and programmes will be encouraged.
Indicators required to achieve this include::
3.4.1 Opportunity is given for the views of non-profit organisations to be canvassed and included during the development of new programmes, activities, or projects or the renewal or reshaping of existing ones.
3.4.2 Funding agencies and non-profit organisations make available information on their priorities and long-term plans and provide an opportunity for feedback.
3.4.3. Opportunity for parties to a funding agreement to share lessons learned and to provide feedback after the completion of an agreement.
